Invoice Templates
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Non-VAT invoice template
An invoice from a non-VAT-registered business is a standard accounting document issued by businesses that are not registered for Value Added Tax. Unlike a VAT invoice, it does not include a VAT rate or VAT amount – only the total amount due. If you run a business and are not VAT-registered, this is the most common type of invoice you will issue. On MyInvoiceOnline.co.uk you can create one in seconds.
VAT invoice template — tax document
A VAT invoice – also called a tax invoice – is the document every VAT-registered business in the UK must issue when supplying taxable goods or services. Unlike an ordinary invoice, it includes a full VAT breakdown: the net amount, the VAT rate and the VAT charged. For your customer, it is a critical document – without a correctly issued VAT invoice, they cannot reclaim input VAT from HMRC. On MyInvoiceOnline.co.uk you can create a fully compliant VAT invoice in seconds – the VAT is calculated automatically.
Template for invoice for advance payment
An advance invoice is a document used to request a partial payment from your customer before you deliver the goods or complete the service. It is not a tax or accounting document, so it cannot be used to reclaim VAT or as evidence for a VAT return. Its purpose is to tell the customer how much to pay, where and by when. Once the deposit is received, you issue a proper VAT invoice covering the full supply – offsetting the advance payment already made.
Proforma Invoice Template
A proforma invoice is a preliminary document that serves as a request for payment in advance – typically for the full amount. It is not an accounting or tax document, so it does not appear in your books and does not create a tax obligation. It is most commonly used when you want your customer to pay before you deliver the goods or service. Once payment is received, you issue a proper invoice.
Credit note template
A credit note – sometimes called a credit memo – is used to correct or cancel an invoice that has already been issued. It is most commonly raised when goods are returned, a complaint is upheld, a discount is applied after invoicing or a supply is partially or fully cancelled. A credit note is a legal document that adjusts the net amount and the VAT on the original invoice. On MyInvoiceOnline.co.uk you can generate a credit note in one click directly from the original invoice.
Reverse charge invoice template
A reverse charge invoice is a VAT invoice where the supplier does not charge or collect VAT – instead, the customer accounts for VAT directly to HMRC. The supplier issues the invoice showing the net amount and the mandatory statement "Reverse charge: customer to account to HMRC for VAT". In the UK, the domestic reverse charge applies in specific situations – most notably for construction services under the CIS scheme and for certain goods such as mobile phones and computer chips above set thresholds.
Delivery note template
A delivery note is a document that confirms goods have been physically handed over to the customer. It is not legally required in the UK, but in practice it is invaluable – it serves as proof of delivery, a basis for handling complaints and a tool for stock control. On MyInvoiceOnline.co.uk you can generate a delivery note directly from an existing invoice, so you don't need to create it separately.
Template of the Receipt
A receipt is a document that confirms a payment has been made. Unlike an invoice, which requests payment, a receipt is issued after the money has been received – serving as proof of purchase for the customer and proof of income for the seller. Receipts are especially important for cash transactions, in-person sales and any situation where the customer needs written confirmation that they have paid.
Template of the Estimate
An estimate (also called a quotation or quote) is a document that sets out the expected cost of goods or services before the work begins. It is not an invoice and does not request payment – instead, it gives the customer a clear picture of what the work will involve and how much it is likely to cost. Once the customer accepts the estimate, it often forms the basis of a contract. After the work is completed, you issue a proper invoice for the final amount.
Template of the Purchase Order
A purchase order (PO) is a document issued by a buyer to formally request goods or services from a supplier under agreed terms. Once the supplier confirms the order, it becomes binding on both parties – and forms the basis for the invoice, delivery note and any subsequent dispute. Although UK law does not prescribe a specific format, a well-prepared purchase order prevents misunderstandings and protects both you and your trading partner.
Template of the Quote
A quotation (or quote) is a document in which a supplier sets out what they can deliver and at what price. Unlike an invoice or a purchase order, a quotation is not binding until the customer accepts it – it serves as a basis for decision-making. A well-prepared quote often determines whether you win the job or not. Here's what it should include and how to put one together so it looks professional and protects your interests.