Delivery note template
What is a Delivery Note?
A Delivery Note is a document that accompanies goods delivered to a buyer. It serves as proof of delivery and outlines the items included in the shipment. Unlike an invoice, it does not request payment but confirms that the goods have been physically delivered. The buyer typically signs the delivery note to confirm receipt of the goods in good condition.
What must a Delivery Note contain?
Basic Elements:
Document title: "Delivery Note"
Delivery note number: A unique sequential number.
Date of issue: The date when the delivery note is issued.
Seller details: Business name or personal name, address, contact details.
Buyer details: Business name or personal name, address, contact details.
Description of goods: A detailed list of the items delivered, quantity of goods being delivered, itemized description or product codes.
Delivery details: Delivery address (if different from the buyer’s registered address), Delivery method, Date of delivery.
Signature: A space for the buyer or receiver to sign and confirm receipt of the goods.
Additional comments or instructions: Optional field for extra details (e.g., any damages noted or special handling instructions).
When is a Delivery Note used?
A Delivery Note is issued in the following cases:
When goods are physically delivered: To confirm that the buyer has received the goods or services.
When there is no immediate payment required: A delivery note is often used when the goods are shipped before the buyer pays or when the payment is due at a later time.
For internal record-keeping: Businesses use delivery notes to track and verify deliveries, especially in inventory and shipping management.
For returns or exchanges: A delivery note is also used for returned goods to confirm what items are being sent back.
