This comprehensive guide is designed to offer insights into the essentials of invoicing. It covers the intricacies of creating invoices for both VAT registered and non-registered entities and explores the possibilities offered by digital invoicing solutions.

An invoice, often referred to as a bill, is an essential document in business transactions. It typically includes the date of issue, payment due date, details of the goods or services provided, and the payment method. This document serves as a crucial record for accounting purposes.

Essential Elements of an Invoice

Businesses are categorized into three groups concerning VAT:

  1. Entities not registered for VAT
  2. VAT-registered entities
  3. Identified individuals

Each category is required to generate and maintain invoices for their transactions.

Mandatory Details for Entrepreneurs:

  • Identity of the involved parties: This includes the name and surname for sole traders, or the business name, office address, and identification number for companies.
  • Registration information: Pertinent to the supplier (like commercial or trade register details).
  • Invoice identification: Such as a unique number.
  • Date of invoice issuance.
  • Total amount charged.

Additional Requirements for VAT-Registered Entities:

  • VAT number: The tax identification number.
  • Date of the taxable transaction.
  • Details of the service or product provided.
  • Tax-related information: This includes the tax base, amount, and rate.
  • Applicable VAT regimes (like reverse charge, special regimes) for certain situations.

In some instances, the law permits the use of a simplified tax document, which may exclude some of the details mentioned above. This is often applicable to receipts from retail purchases.

Digital Invoicing Solutions is a platform that caters to the needs of both VAT payers and non-payers, ensuring all necessary invoice details are included.

The service simplifies the process of issuing invoices digitally.